عربي
Skip Navigation Links
UniversityExpand University
CollegesExpand Colleges
CentersExpand Centers
Admin. UnitExpand Admin. Unit
StaffExpand Staff
StudentsExpand Students
 
Skip Navigation LinksHome Admin. Unit Administrative Directorate Sections of Directorate of Administrative Affairs Personnel Affairs and Human Resources    
 
Skip Navigation Links.  
   Purchasing Section

This unit is responsible for providing all the colleges, administrative and managerial units of the University with all of the various materials at specified times, being both cost effective with acceptable quality.  These items are provided from different businesses both in the Kingdom of Bahrain, and from abroad, that are inline with the rules and regulations that must be abided by at the University.

Unit Employee’s Tasks:

  1. Managing and supervising the work of the unit in general, and monitoring the staff to assure they are accomplishing tasks they have been assigned.
  2. Assigning tasks by dividing the purchasing orders that are delivered to the unit.
  3. Insuring that the rules and regulations for purchasing are abided by, and that all the decisions reached in regards of purchasing follow these regulations. 
  4. Organizing a strategy and monitoring the progress and achievements, and evaluating the performance of the unit with the aim of enhancing job efficiency.
  5. Developing positive relationships with the various units in and out of the University and also maintaining a positive relationship with suppliers.
  6. Monitoring the written exchanges that are delivered to and sent from the unit.
  7. Ensuring that the various suppliers are compensated adequately so as to maintain positive relationships with vendors.
  8. Meeting with the representatives of the different companies and organizations to know about the latest products that may be purchased.
  9. Negotiating offers with sales managers to get the best cost effective transactions.
  10. Visiting the manufacturers at their workplaces to get to know the latest in the field.
  11. Enhancing the relationships with the producers to maintain continued sources of the products.
  12. Using the best purchasing methods and constantly developing them.
  13. Searching for the best sources for importing/purchasing what is most cost effective, in keeping with the ability to import as needed.
  14. Checking and signing purchase orders before verifying them with the person in charge. 

Tasks of the Purchasing Unit’s Staff

  1. Checking and reviewing the information about purchase orders that are issued by the head of the unit to ensure that they have been fulfilled before actually beginning the systematic procedures.
  2. Recording orders by filling in information in the computer system.
  3.  Insuring that the rules and regulations of purchasing are abided by, and also all the systemic procedures that are acted upon whilst doing their jobs.
Copyright © 2010 Arabian Gulf University Contact: Tel:17239999, Fax:17272555 | Home | Location | site map| عربي |