Ethic & Code of Conduct

Chapter One: Behavioral Infractions and Disciplinary actions.

Article (1)

The following regulations shall apply to all registered students on campus and in the dormitory.

Article (2)

A Behavioral Infraction is violating any university rules, regulations, decisions or University tradition particularly:

Any form of action violating rules of university, college, department, section, campus, dormitory or any other university facilities.
Deliberate absence from attending lectures, impeding the process of learning, or soliciting to do so.
lRefraining, without acceptable excuse, from works or other academic activities as regulated by the university.
Cheating, attempting to, assisting to cheat in examinations, research, graduate students’ projects and dissertations, or disrupting exam rules and environment.
Disrupting the conduct of lectures and other university academic activities.
Any abuse, insult or assault by a student toward a faculty member, staff or other student/s.
Any dishonorable or immoral word or action by the student that violates good conducts on campus, in the dormitory, at any university related event or activity or on university transportation.
Any fraud of university documents or the misuse of documents.
Any distribution of publications or magazines in the university or collection of signatures or charity without prior permission from the university or any misuse of given permission for a specified activity.
Any invitation to oppose legitimate institutions or violate national unity values.
Any invitation to an organization on or off campus or in dormitory or participation herein without prior university permission or participation in any activity violating organizational university rules
Failing to maintain a presentable image and failing to adhere to accustomed university traditions.
Damaging portable university properties or any other kind of properties or misusing them.
Protesting on or off campus or participating in demonstrations violating the public order or violating morals or courtesy without prior university permission.
Noisiness on campus
Traveling without prior notice given to the concerned authorities( students service and dormitory head for students residing in the dormitory.

Article (3)

Disciplinary actions that may be imposed on the student:

Verbal or written notification.
Denial of services at a university facility or facilities or dormitory for a period specified as per the disciplinary decision.
Denial of taking part in one or more of student activities for a period specified as per the disciplinary action.
Given three warnings: first, second and third (Final).
Fine in the amount not less than the cost of the deliberately destroyed good/s.
Failing the student in an exam or a course.
Canceling registration for a course or courses in the semester which of violation occurred.
Denying financial assistance to the student temporarily or permanently.
Suspension of student for a semester or more without any tuition fees refund.
Cancellation of the decision to grant the degree in the case where cheating or forgery is proven to obtain it.

Article (4)

Applying disciplinary actions under Article (3) will not prohibit from filing a criminal lawsuit if the violation was a crime as per the penal law.

Article (5)

No more than one disciplinary action stipulated herein can be applied to a single violation, and with Consideration of the degree of violation and its recurrence when imposing a sanction.

Article (6)

The decision of the sanctions shall be filed in the student’s record and a copy shall be sent to the following:

President of the university
Dean of student affairs
College Dean
Registration head ( in case measures f, g, i, j, k in article 3 were applied)
Concerned academic department head
University security(in case measures b, i, j of article 3 were applied)
Student’s parent, if available
The student involved.
Sponsoring party, if available
Legal advisor

Article (7)

In case of cheating, attempting to, or assisting to do so in a test, exam or a graduation project one of the following disciplinary actions shall be applied:

Failing the student in that exam or test.
Canceling the student’s registration in the all courses for that semester.
Denying the student’s registration in the next semester
Permanent dismissal from the University. And this action will not be applied unless the infraction recurs.

Chapter Two: Investigative and Discipline Committees

Article (8)

The college dean shall form a committee to investigate the violations committed by students in of his college college’s facility or specialization in the college building or in the fields of its specialty for a period of one renewable year as follows:
- An academic department head to be chairman of the committee
- Two faculty members
- sdsd
- A faculty member from the student’s department
- A representative from the students’ affairs deanship
- A legal advisor
The college dean shall forward the violation to the investigative committee in the college, and the committee shall complete the investigation within one month.
The dean of students’ affairs shall form a committee at the beginning of every academic year for one renewable year to investigate violations committed by students on or off campus, in the dormitory and outside the college facilities as follows:
- Student services head as committee chairman
- Two administrative students’ affairs staff members
In addition, the committee shall complete the investigation in a period of no longer than one month.
In case more than one student of different colleges commits a violation then the violation forwarded to the investigative committee of the students’ affairs deanship, regardless on which facility the incident occurred.
Committees should show total confidentiality during the investigation process.

Article (9)

The president of the university shall form at the beginning of the academic year for one renewable year, a students’ discipline committee as follows:
- Dean of students’ affairs as chairman
- One faculty member.
- Students’ affairs staff member
- Male and female student representatives.
- Legal advisor
A decision shall be made on the violation and the student discipline committee shall take disciplinary action within one month of receiving the violation as per the two investigative committees stipulated in the previous article. In case more investigation is needed then the period may be extended up to two months.

Article (10)

In case the duration expires for any of the investigative committee or the student discipline committee in the absence of issuing decisions regarding new committees, the aforementioned committees shall pursue their authorities until new committees are formed within one academic semester as of the committee termination period. In such case, the students’ affairs dean shall be responsible for the formation of these committees in consultation with the president of the university.

Article (11)

All decisions taken by the student discipline committee shall be final, except for the items ( i,j and k) from article 3 in this regulation. As such, the student may appeal in writing to the university council within 15 days from the date of being informed of the decision, and the university council may call upon reinvestigating, confirm the decision, alter it, or cancel it.

Article (12)

In the case of notifying the student of the penalty verbally or in writing, the investigation may be conducted verbally and include its content in the decision of the penalty. However, no other disciplinary violations be applied unless the investigation is in writing. Moreover, the investigation committee shall confront the student of what he accused of and shall hear the defensive statement of the student ensuring his defense and proving that in writing, as well as presenting the minutes along with the investigation result and the advised penalty to the concerned.
In case the student was called upon to appear before the investigation committee and failed to be present without a valid excuse, the student shall be called upon in writing and if the student fails to appear without any valid excuse , the investigation shall be conducted without hearing his statements, and the disciplinary decision shall be taken in the student’s absence and then he is notified.

The student may appeal against the decision issued in his/her absence within a week of the student’s or parent’s notification by submitting a complaint to the president of the university, and the president may order to reinvestigate, to approve the penalty , alter it, or cancel it.

Chapter Three: The Entities concerned with applying the Disciplinary actions.

Article (12)

Defining the authorities to apply disciplinary actions on students according to the following gradation order:

The faculty member may apply the penalties stated in item (a) under Article 3 in these regulations provided that the student is not deprived from attending lectures or removed from them and in the case of the student’s removal from an examination, there must be a decision issued by the concerned Dean.
The concerned college Dean and the Dean of students affairs have the right to apply any of the penalties stated in any item of article 3 in this regulation as per the recommendation of the investigative committee of the college or that of the students’ affairs deanship.
All concerned parties in the student affairs deanship may apply the stated penalty in item (a) of article (3) in this regulation.
The disciplinary committee may apply any of the penalties stated in article (3) of this regulation as deemed fit and as per the recommendation of the investigation committee of the college or that of the students’ affairs deanship.

Article (14)

The president of the university may take over the authority of the disciplinary committee in the event of disrupting of order and security occurs on campus or in the dormitory resulting in irregular study at the University or in the event of a threat requiring urgent action. The president’s decision is not final unless approved by the University Council.

Chapter Four: General Rules

Article (15)

Each student shall receive a copy of this regulation and the University shall ensure the student signs upon receiving it. Thus, it’s unacceptable for any student to object on knowing the university rules, regulations and instructions as published in the university regulations or on the university’s website or in any university sign boards.

Article (15)

The president of the university may revise the decision made regarding a student’s final dismissal from the university after a year of its issue.

Article (16)

The president of the university may revise the decision made regarding a student’s final dismissal from the university after a year of its issue.

Article (17)

The university council is the concerned authority to interpret these regulations.

Article (18)

The university council shall take a decision on matters unstated in this regulation.

Article (19)

The provisions made in this regulation shall not affect the disciplinary rules pertaining to the students’ educational affairs and university housing regulations.

Chapter Five: Dress Code

All medical students must maintain an image that reflects professionalism, respect and credibility at all times. Appropriate dress is one of the key components to obtain that image. Good grooming (personal hygiene) are essential. Below are general guidelines to the appropriate dress code of AGU students at AGU campus and in any clinical setting.

Please note that the AGU identification badge should be worn in an obvious place at all times.

A. At the AGU Campus Clothing

Male students may wear thobes, with or without traditional head gear, shirts, polo-shirts, plain T-shirts with long pants.
Female students may wear abayas, dresses of medium or long length, skirts of medium or long length or professional style pants with decent tops.
White coats (knee length with long sleeves and three pockets, one on each side and the third on the top front left, with front buttons; loose and with AGU official logo on the front right) should be worn during lab activities and when instructed.
Clothing should be clean, neat, and appropriate.

Examples of INAPPROPRIATE clothing:

Tight, form fitting clothing.
Ripped, worn denims.
Workout clothing (training).
Leggings.
Revealing clothing: Tank tops, halter tops, low neckline tops, translucent tops, tops that leave parts of the body exposed (e.g. back, shoulders or mid riff).
Sunglasses (allowed only when prescribed).

Foot ware

Must be clean and appropriate.
Male students may wear traditional Ni’aal with thobe.
Heels should be of maximum 6 cm length.
Flip-flops and slippers are not allowed.

Hair

Hair must be clean and groomed.
Male students with long hair should have it tied back at all times.
Female students with hair longer than shoulder length should have it neatly tied back during lab activities.
Hair color and style must be appropriate, professional.
Hijab should be clean and worn in appropriate fashion.
Caps and hats are not allowed except for medical reasons.

Male Facial Hair

Must be neatly groomed, clean, and must not interfere with student’s performance.

Fingernails

Should be neat, clean and short ( maximum 5mm from fingertip for females, and 1mm for males).
Nail polish, if used, should be either clear or one pale color.
Artificial nails are not allowed.

Jewelry

Must be reasonable in size and appropriate to the educational setting.
Rings should be small enough to allow wearing gloves.
Earrings (maximum of 2 studs in each ear) and a single small nose stud for female students are allowed.
Eye brow, lower lip, tongue or any other visible piercing is not allowed, nor are feet bangles.

Tattoos

Visible tattoos are NOT ALLOWED.

Perfumes

Must be mild
Strong perfumes are not allowed.

Make-up

Simple make up for female students is acceptable.
Artificial eyelashes are not allowed (except for medical reasons).

B. In Clinical Settings (Health Care Facilities, OSCE & Simulation Centers)

There are dress code guidelines that are common with AGU campus guidelines and others that are specific to clinical settings which must be adhered to at all times.

Clothing

Male students should wear a collared shirt (with or without tie), long pants.
Female students should wear skirts or dresses of medium, below the knee or longer length, professional style pants which are not tight with decent non revealing tops (see below for inappropriate clothing).
White coats, knee length with long sleeves; and with the AGU official logo .on the front right, should be worn with AGU ID Card showing clearly on it.
Clothing should be clean and neat and appropriate for clinical setting.
Scrubs should not be worn except if required by the health care facility (see below).

Examples of INAPPROPRIATE clothing:

Tight clothing.
Blue jeans.
Ripped slacks or denims.
Workout clothing (training).
Leggings.
T-shirts.
Revealing clothing: Tank tops, halter tops, low neckline tops, translucent tops, tops that leave parts of the body exposed (e.g. back, shoulders, or mid-riff).
Short skirts (which raise above knee when sitting).
Shorts, or knee-length shorts (‘parmoda’).
Sunglasses (only allowed when prescribed).

Shoes

Male students must wear closed shoes with socks.
Female students must wear closed shoes.
Shoes must be clean, comfortable, and appropriate.
Heels should be appropriate (maximum 6 cm).
Open-toed shoes, sandals, flip-flops, and slippers are not allowed.

Hair

Hair must be clean and groomed.
Male students should have short hair at all times.
Female students with hair longer than shoulder length should neatly tie their hair back.
Hair color and style must be appropriate.
Hijab should be clean and worn in appropriate fashion and secured so as not to permit it from coming into contact with the patient.
Caps and hats are not allowed except for medical reasons.

Male Facial Hair

Must be neatly groomed, clean and must not interfere with student’s performance.

Fingernails

Should be neat clean and short ( Maximum 3 mm from fingertip for females. and 1mm for males).
Nail polish if used should be clear or one color.
Artificial nails are not allowed.

Jewelry

Must be reasonable in size and shape and appropriate to work setting.
Earrings and small nose studs are the only acceptable visible pierced jewelry allowed (Maximum of 2 studs in ear). Any other piercing NOT ALLOWED (eye brow, lower lip, tongue, etc.).
Rings should be small enough to allow wearing gloves (maximum one ring per hand).

Tattoos "

Visible tattoos are NOT ALLOWED.

Perfumes

Must be mild.
Strong perfumes are NOT ALLOWED.

Make-up

Simple make-up for female students is acceptable.
Artificial eyelashes are not allowed except for medical reasons.

Specific Dress Codes for Medical Students at Different Health Care Facilities in Bahrain

Salmaniya Medial Complex (SMC):

White coat should be worn with AGU name badge clearly shown.

Bahrain Defense Force (BDF) hospital:

White coat should be worn with AGU name badge clearly shown.
Scrubs are NOT ALLOWED.

King Hamad University Hospital (KHUH):

Blue scrubs should be worn with AGU name badge clearly shown.
White coat is NOT ALLOWED.

University Medical Center (UMC):

White coat should be worn with AGU name badge clearly shown.
Scrubs are NOT ALLOWED.

Primary Healthcare Centers:

Other Educational Field visits: Dress code as that of the AGU campus.
Conferences, meetings, workshops, seminars and presentations (on and off campus): Dress code as that of AGU campus except for clothing which should be business / formal attire.
Graduation ceremony: Dress code as that of AGU campus except for clothing which should be business / formal attire along with AGU graduation gown.
Examinations: Dress code should be as that of AGU campus except for clothing which should are business / formal attire.
White coat with AGU badge/ logo, or scrubs are not allowed to be worn outside than AGU campus and health care facilities in places such as malls, coffee shops, restaurants, cinemas etc.

Implementation of Dress Code Guidelines

Awareness campaign for Year 1 students during the Orientation Week.
Reminders of the guidelines to years 2-6 at the start of the new academic year.
Orientation of the faculty members.
Monitoring of the above dress codes should be assigned to a designated person in Dean of Student Affairs Office.
Faculty members should report incidents of violations of the dress code to the designated person at Dean of Student Affairs Office.

Penalties

Violation of dress code guidelines is considered one of the misconducts of student behavior mentioned in Article 1 in the Regulations of Student Conduct.
Any violation of the dress code AGU guidelines is subject to penalties present in Article 3 of the Regulations of Student Conduct (ضبط السلوك الطلابي)
- Verbal warning (student is allowed to join the academic activity after correction of the violation).
- Three written warnings (first, second and third (final)) and suspension of joining academic activity on the day of violation .
- Suspension from all academic and college related activities for a period of three to five working days.
- Suspension from all academic and college related activities for a semester or equivalent (subjected to college council approval).